Committee Roles and Responsibilities
Vice Chair
Committee Member
Chair meetings
Deputise for Chair
Arrange meetings – papers/location
Financial systems
Seed/Potato Scheme
Plan agendas & meetings


Rotavating & grass cutting Manure, orders, deliveries and application. Fences, hedges & gates
Clarify Decisions
Welcome & meet new members
Correspondence – in & out – report to Committee
Update field map
Systems for managing monies
Day to day running costs
Voting Procedures
Minute Committee Meetings
All Aspects Financial
Plot awards


Update register – new members




Keep records of members/charges etc.


Agree waiting list, accept new members, assign plots and field inspections

The Committee meet on the first Thursday of each month; any member who would like to raise a point or ask a question are very welcome to submit this in writing, either by letter of email, to the secretary at least one week prior to the meeting.
The basic agenda is as follows:
  1. Apologies
  2. Approve the minutes of the previous meeting as an accurate record of proceedings
  3. Matters arising
  4. Correspondence
  5. Chairman, Secretary’s and Treasurer’s Reports
  6. Procedures
  7. Site report  
  8. Preparation for AGM
  9. Any other business
  10. Date, time and place of next meeting  
Please see the Calendar for the Next Committee Meeting